Public document to be completed by the Contracting Authority
SUPPLY PROCUREMENT NOTICE
Supplies for Chemicals Management in
08 SER01 30 21
1. Publication reference
2008 National IPA
5. Contracting authority
Union, represented by the European Commission on behalf of and for the
account of the beneficiary country,
6. Description of the contract
The subject of the contract is the supply of laboratory and other monitoring equipment for compliance checks in relation to the new Chemicals and Biocides Products Laws
7. Number and titles of lots
TERMS OF PARTICIPATION
8. Eligibility and rules of origin
Participation is open to all legal persons [participating either individually or in a grouping (consortium) of tenderers] which are established in a Member State of the European Union or in a country or territory of the regions covered and/or authorised by the specific instruments applicable to the programme under which the contract is financed (see item 22 below). All goods supplied under this contract must originate in one or more of these countries. Participation is also open to international organisations. Participation of natural persons is directly governed by the specific instruments applicable to the programme under which the contract is financed.
9. Grounds for exclusion
Tenderers must submit a signed declaration, included in the Tender Form for a Supply Contract, to the effect that they are not in any of the situations listed in point 2.3.3 of the Practical Guide to contracts procedures for EC external actions.
10. Number of tenders
Tenderers may submit only one tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.
11. Tender guarantee
Tenderers must provide a tender guarantee when submitting their tender as follows:
This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderer(s) upon signature of the contract by all parties. This guarantee will be called upon if the tenderer does not fulfil all obligations stated in its tender.
12. Performance guarantee
The successful tenderer will be asked to provide a performance guarantee of 10% of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the Contracting Authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.
13. Information meeting and/or site visit
No information meeting and/or site visit is planned.
14. Tender validity
Tenders must remain valid for a period of 90 days after the deadline for submission of tenders.
15. Period of implementation of tasks
The period from contract
signature/order to commence to completion of delivery of all supplies on site,
installation, putting into operation and completion of operator training is 120
days for Lot 1 and 120 days for
SELECTION AND AWARD CRITERIA
16. Selection criteria
The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of tenderer (based on i.a. item 3 of the Tender Form for a Supply Contract). In case of tenderer being a public body, equivalent information should be provided
2) Professional capacity of tenderer (based on i.a. items 4 and 5 of the Tender Form for a Supply Contract)
For Lot 1- at least 5 persons
of the permanent staff of the candidate in total currently work in the areas
relating to the supplies to be provided under this
For Lot 2 - at least 5 persons
of the permanent staff of the candidate in total currently working in the areas
relating to the supplies to be provided under this
3) Technical capacity of tenderer (based on i.a. items 5 and 6 of the Tender Form for a Supply Contract)
(a) The tenderer shall demonstrate that, within the three years period prior to the closing
date of submission of the application, it has successfully completed (where final acceptance certificate has been issued or equivalent) supply contracts as follows:
(i) for Lot No. 1 at least two (2) contracts/projects where tenderer`s proportion is equal to or more than EUR 150,000 for each contract/project and covering the supply delivery, installation of laboratory equipment for chemical laboratory analysis and the delivery of operator training for such equipment.
(ii) for Lot No. 2 at least two (2) contracts/projects where tenderer`s proportion is equal to or more than EUR 100, 000 for each contract/project and covering the supply delivery of hand held analyzers for chemical analysis and operator training for such equipment.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator.
17. Award criteria
18. How to obtain the tender dossier
The tender dossier is available from the following Internet address: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome. The tender dossier is also available from the Contracting Authority from the following address: http://www.delscg.ec.europa.eu/code/navigate.php?Id=740. Tenders must be submitted using the standard Tender Form for a Supply Contract included in the tender dossier, whose format and instructions must be strictly observed.
Tenderers with questions regarding this tender should send them in writing to:
Delegation of the European Union to the
Tel.: +381 11 3083 209
Fax: +381 11 3083 201
Finance and Contracts, 9th floor
GTC 19 Avenue Building
Vladimira Popovica 40
(mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item 19. The Contracting Authority must reply to all tenderers' questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be published at the latest 11 days before the submission deadline on the EuropeAid website at https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome and on the Contracting Authority website at: http://www.delscg.ec.europa.eu/code/navigate.php?Id=740.
19. Deadline for submission of tenders
13:00 hours Central European Time on 19th October 2010.
Any tender received after this deadline will not be considered.
20. Tender opening session
14:00 hours Central European Time on 19th October 2010 at the premises of the Delegation of the European Union to the Republic of Serbia, GTC 19 Avenue Building, Vladimira Popovica 40, Belgrade, Serbia.
21. Language of the procedure
All written communications for this tender procedure and contract must be in English.
22. Legal basis
Council Regulation (EC) No 1085/2006 of 17 July 2006 (IPA Regulation).
 Issue date to be stated in Detailed Description of Supply in Section 6 Experience of Tender Form for a Supply Contract. The document should evidence the complete delivery of the supplies mentioned in the reference including fulfilment of all obligations under the respective contract.